 Do you receive tones of e-invoices from your customers via multiple channels such as email or FTP? Do you need to retrieve and link them to the proper accounting entry? If you are looking for a global repository where incoming & outgoing invoices are archived in a centralized or de-centralized manner, i-docs DocRec (Document Reception) gives you a full set of services around receiving, retrieving and archiving of your documents.
Electronic invoices is the only paperless communication method that
allows to stop sending paper, to eliminate postage and other related
costs, to protect the environment and many more.
e-invoices (also known as electronic invoices) are digital copies of the original invoices that can legally replace the paper-invoices.
Creating electronic invoices is part of the invoicing process. Documents should be separated and be delivered as electronic invoices for those customers that are subscribed to such a service or as hard-copies to those that aren't.
Electronic invoicing offers great value in terms of ROI and cost cutting. At the samfe time personalization of the e-invoices is much more efficient than in paper invoices and this can drive new revenues and increase customer loyalty. Issuers of the e-invoices can save up to 80% of the cost of creating and distributing paper invoices. Receivers of the e-invoices can save also in terms of time, organization, etc. These people who accept e-invoices though, require security and trust. Generally speaking, in electronic commerce and communication you can't see the person you are speaking with, you can't see the documents that prove one's identity, and you can't even know if the web site you are connected to belongs to the society it says. You must also ask yourself: is this indeed the invoice my business partner has sent to me or has someone unauthorized seen and changed it before it reached my email account?
e-invoices concept is the answer to these juridical necessities. Totally aligned with the following EC Directives:
- DIRECTIVE 2001/115/EC of 20 December 2001 amending Directive 77/388/EEC with a view to simplifying, modernising and harmonising the conditions laid down for invoicing in respect of value added tax
- DIRECTIVE 1999/93/EC of 13 December 1999 on a Community framework for electronic signatures
the e-invoices concept is about:
- creating a digital copy of the invoice
- digitally signing it using an electronic signature
- pushing it to the customer - recipient
- permanently archiving it
Typically the e-invoicing process involves 3 parties:
- The issuer of the invoice, meaning the person, legal entity, organization, etc. that issues the invoice and digitally signs it
- The recipient of the invoice, meaning the person, legal entity, organization that accepts this process and eventually receives the e-invoice
- The Controller - Certification Authority that validates the e-invoice
Therefore, an electronic signature applied to a document, invoice, banking statement, etc. (e-invoices) proves that:
- the issuer - author - producer of the document can be identified (Authenticity)
- the document wasn´t manipulated or tampered with without notice (Integrity)
- the person - legal entity that signed the document can not repudiate it (Non Repudiation)
For the value proposition of i-docs e-invoices solution please visit our resource center here.
For more information please visit the http://www.i-docs.com/einvoices
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Do you receive tones of e-invoices from your customers via multiple channels such as email or FTP? Do you need to retrieve and link them to the proper accounting entry? If you are looking for a global repository where incoming & outgoing invoices are archived in a centralized or de-centralized manner, i-docs DocRec (Document Reception) gives you a full set of services around receiving, retrieving and archiving of your documents.
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